This will help to limit background noise. You always turn it ON when you need to say something. As the Coronavirus (COVID-19) continues to spread, virtual meetings have become an essential part of how modern businesses maintain productivity and continuity. I see a lot of people jump at the sight of themselves at the beginning of the call, and then start smoothing out their hair. Zoom is like Skype, so you can use it for talking to people online, running meetings, doing webinars and conference calls. This works well because, in a real-life meeting, someone can catch your eye, or start speaking just after another person has finished. For more information about how to lead your team in the virtual environment, KRISTIN ARNOLD, MBA, CPF | Master, CSP is a high-stakes. When you use Zoom for larger groups, like any meeting the dynamic changes as you add more people. Stay open to new ways of doing things, and listen for the future to emerge. Google Hangouts and Jitsi Meet are two free tools for online meetings. This field is for validation purposes and should be left unchanged. When you get above this number, you need to steer things a little more, or it can get out of hand. Here, Mark chats with Jane de Vos…, This is a guest blog from Paula Richardson at Smart Bee Business. If you can egg me on and bring enthusiasm to the interaction, I can lean into the work and reflect back even more energy than you’re contributing. Three or four people can have a chat, and unless someone has terrible manners the flow of conversation will usually regulate itself. Three rules to make for better online meetings. Zoom is a video conferencing/web conferencing platform. Make sure people can see you. I use Zoom for the fortnightly workshops in my Remarkable Business programme, and I record our sessions and put them up on a members-only area of the website afterwards. I've written a free little book with my secrets of business success. Ground Rules for Chat in Zoom Meetings of the Delegate Assembly Professional Staff Congress/CUNY, August 2020 (Adapted from the NYSUT Code of Conduct) In all of our communications and actions, PSC is committed to providing a positive and respectful Refreshing Ground Rules for Zoom Meetings. Posted by Kristin Arnold on September 8, 2020. I’ve never had to do this, but a couple of times where I’ve had exceptionally opinionated people on the call, I’ve found it reassuring to have this in my back pocket. Value the learning from different inputs, and listen to get smarter. Encourage respectful listening; 2. Facilitation & Design, Interactive Be there on time, maybe a couple of minutes early so you can be there to welcome people. Be on time. In the world before COVID-19, the default way to meet was by phone. Often meetings turn into social gatherings. Purpose: To decide together our shared expectations for meetings Desired Outcomes: An understanding of the things we agree help us do our best work in meetings; A documented set of agreements—or ground rules—we’ll use to make sure our meetings … Looking at the camera makes for a more honest connection because then you are effectively looking into someone’s eyes. The quality of the calls is much better – I never have to switch my video off to be able to hear my clients. For more information about how to lead your team in the virtual environment, use these resources. Post was not sent - check your email addresses! Sorry, your blog cannot share posts by email. If you’re running a webinar using Zoom, the focus is usually on you and what you’re talking about. I started by switching my coaching sessions for people outside of Brighton to Zoom. Within a few short months, that default has flipped to Zoom, MSTeams, GoToMeeting etc. She is the author of the award-winning book. Jane de Vos caught up with Paula to…, Has a book ever changed how you think about your business? Their Basic Plan gives you the ability to hold unlimited meetings for free, as long as you would like. It is more difficult for someone to start talking over someone else, or get into a shouting match, as Zoom doesn’t know which person to hand the mic over to. In some of my larger calls, I use the same sort of ground rules I’d use if I were running a formal meeting. Zoom is a platform for virtual meetings. This edition of Communiqué offers a few important ground rules for running effective virtual meetings. Remember to look at the camera sometimes, not just the screen. Respect each other’s’ thinking and value everyone’s contributions. Make more of an effort than usual to be the host, even if you’re not hosting the meeting. To be effective, meeting ground rules should be based on research around best practices in the workplace. 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